Terms and Conditions of Engagement
Version 1.1 August 2025

Green Oak Developments (Yorkshire) Ltd

Registered Office: 2 Tower House, Askham Fields Lane, Askham Bryan, York, North Yorkshire, YO23 3NU 
Company No. 14572154 | VAT No. 438124111

1. Definitions

In these Terms & Conditions:

- “Company” means Green Oak Developments (Yorkshire) Ltd.

- “Client” means the person or entity engaging the Company.

- “Works” means the construction or services described in the quotation or order.

- “Contract” means the agreement between the Company and the Client incorporating these Terms & Conditions.

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2. General

These Terms & Conditions apply to all Works undertaken by the Company unless otherwise agreed in writing. Acceptance of a quotation or commencement of Works shall constitute acceptance of these Terms.

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3. Project Commencement and Deposits

To secure a start date, the Client shall pay a deposit as specified in the payment schedule. This deposit is non-refundable if the Client cancels the Works after acceptance, except where cancellation is due to a material breach or failure by the Company to commence the Works within a reasonable period. In such cases, the deposit shall be returned in full. Nothing in this clause affects any statutory cancellation rights available to consumers.

4. Payment Schedule & Terms

The agreed payment schedule will typically be structured in line with key project milestones. Each milestone payment may correspond to relevant Building Control sign-offs where applicable. Invoices are due on issue and completion of each payment stage. Failure to pay may result in suspension of Works and/or additional charges. The Company reserves the right to charge interest on overdue invoices at 5% above the Bank of England base rate until payment is made in full.

5. Variations and Additional Costs

Whilst every effort is made to maintain quoted prices, construction work may uncover unforeseen issues—particularly during groundworks and foundation phases. Should any such issue arise, including but not limited to unsuitable ground conditions or unexpected findings requiring redesign or specialist input, the Client will be advised as soon as possible and any additional costs will be communicated and agreed in writing before proceeding. No variation shall be binding unless confirmed in writing by both parties.

6. Client Responsibilities

The Client shall ensure that all required permissions, approvals and access are obtained prior to the commencement of Works, unless otherwise agreed. The Company will provide reasonable assistance where relevant. Delays caused by third-party factors outside the Client’s control shall not automatically result in additional charges unless they directly cause additional costs for the Company, which will be notified to the Client in advance.

7. Cost of Materials and Supply

All quotations are based on costs prevailing at the time of issue. If, prior to or during performance of the Works, material costs increase due to factors beyond the Company’s control, the Company reserves the right to request a reasonable adjustment to the Contract Sum. Any such adjustment shall be supported by evidence and notified to the Client in writing for approval before the additional costs are incurred. If the Client does not agree, they may terminate the contract, subject to payment for Works completed to date.

8. Vehicle Access and Parking

The Client shall ensure adequate vehicle access and suitable parking arrangements are available for the Contractor’s workforce, subcontractors, and delivery vehicles. Any restrictions or limitations must be disclosed to the Contractor in advance. Additional costs due to lack of access may be charged to the Client.

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9. Protection of Existing Surfaces

The Company will take reasonable care to prevent damage to existing surfaces. However, due to the nature of construction works, some wear or damage may occur despite precautions. The Company shall not be liable for minor cosmetic damage that could not reasonably have been avoided but will be responsible for damage caused by negligence.

10. Completion and Sign-Off

Upon reaching the final milestone and completion of Works, the Company will conduct a final walk-through with the Client. Any defects or snagging items will be recorded and rectified within a reasonable timeframe.

11. Termination

Either party may terminate this Contract with immediate effect if the other:

a) commits a material breach not remedied within 14 days of written notice;

b) becomes insolvent or enters administration; or

c) fails to make due payment.

The Client shall remain liable to pay for all Works completed up to termination.

12. Limitation of Liability

The Company shall only be liable for losses which are a foreseeable consequence of its breach of contract or negligence. Except in cases of death or personal injury caused by negligence, fraud, or statutory liability, the Company’s total liability under this Contract shall not exceed the total Contract Sum.

13. Force Majeure

The Company shall not be liable for delay or failure to perform due to events beyond its control, including extreme weather, acts of God, strikes, or supply chain disruptions.

14. Dispute Resolution

If a dispute arises, the parties shall first seek to resolve it amicably. If unresolved, the parties agree to attempt mediation before commencing court proceedings.

15. Governing Law

This Contract shall be governed by and construed in accordance with the laws of England and Wales. The courts of England and Wales shall have exclusive jurisdiction.

16. Entire Agreement

This Contract constitutes the entire agreement between the parties and supersedes any prior discussions, representations, or understandings.

17. Severance

If any provision of this Contract is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.

construed in accordance with the laws of England and Wales.

18. Updates to Terms & Conditions

The Company reserves the right to amend or update these Terms & Conditions from time to time. Any such updates shall not affect existing contracts already in place, unless the Client agrees in writing. The latest version (identified by version number and date) will be published on the Company’s website and made available on request.