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Terms and Conditions of Engagement
Version 1.3 February 2026

TERMS & CONDITIONS OF ENGAGEMENT

Version 1.3 February 2026

 

Green Oak Developments (Yorkshire) Ltd

Registered Office: 21 West End Avenue, Appleton Roebuck, York, YO23 7DE 
Company No. 14572154 | VAT No. 438124111

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1. Definitions

In these Terms & Conditions:

- “Company” means Green Oak Developments (Yorkshire) Ltd.

- “Client” means the person or entity engaging the Company.

- “Works” means the construction works or services described in the quotation, specification or order.

- “Contract” means the agreement between the Company and the Client incorporating these Terms & Conditions.

 

2. General

These Terms & Conditions apply to all Works undertaken by the Company unless otherwise agreed in writing. Acceptance of a quotation, written instruction to proceed or commencement of Works shall constitute acceptance of these Terms.

 

3. Project Commencement and Deposits

To secure a start date, the Client shall pay a deposit as specified in the payment schedule. 

The deposit is non-refundable if the Client cancels after acceptance of the quotation, except where cancellation arises due to:

  • A material breach by the Company; or

  • Failure by the Company to commence the Works within a reasonable period without reasonable cause.

 

Nothing in this clause affects any statutory cancellation rights available to consumers under applicable law.

 

4. Payment Schedule & Terms

1. 10% deposit upon acceptance

2. Weekly invoices throughout project up to completion

Invoices are due on issue unless otherwise agreed in writing. 

Failure to make payment when due may result in:

  • Suspension of Works; 

  • Reallocation of labour and/or resources;. 

  • Revision of programme dates; and/or

  • Additional reasonable costs.

The Company reserves the right to charge interest on overdue invoices at 5% above the Bank of England base rate until payment is made in full.

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5. Variations and Additional Costs

Construction work may reveal unforeseen issues, particularly during demolition, groundworks, or foundation phases.

If unforeseen conditions arise (including unsuitable ground conditions, structural defects, hidden services, contamination, or matters requiring redesign or specialist input):

  • The Client will be notified as soon as reasonably practicable;

  • Additional costs and programme implications will be explained;

 

Where necessary to avoid delay to the Works, variations or additional works may be agreed verbally between the parties, provided that such agreement is confirmed in writing (including by email) as soon as reasonably practicable thereafter.

 

No variation shall be binding unless confirmed in writing, save where the Company has reasonably relied upon a clear verbal instruction from the Client to proceed.

 

6. Delay and Interim Valuation

If progress of the Works is delayed, suspended, or materially affected due to:

  • Acts, omissions, or instructions of the Client;

  • Delays caused by third parties engaged directly by the Client; or

  • Failure by the Client to provide access, information, or approvals,

 

the Company reserves the right to:

  • Submit an interim valuation for Works properly executed to date;

  • Invoice for materials ordered or committed; and

  • Recover reasonable costs incurred as a result of the delay.

 

Such invoices shall be payable in accordance with the Contract terms, regardless of whether the next milestone has been reached.

 

7. Client Responsibilities

Unless otherwise agreed in writing, the Client shall ensure:

  • All necessary planning permissions, building regulations approvals, party wall agreements, and other statutory consents are obtained prior to commencement;

  • Safe and reasonable site access is provided;

  • Utilities required for the Works are available.

 

Delays caused by third-party factors outside the Client’s control shall not automatically result in additional charges. However, where such delays directly cause additional cost to the Company, the Client shall be notified in advance and reasonable costs may be recoverable.

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8. Cost of Materials and Supply

All quotations are based on material and labour costs prevailing at the time of issue.

If material or supplier costs increase due to factors beyond the Company’s reasonable control prior to or during performance of the Works:

  • The Company may request a reasonable adjustment to the Contract Sum;

  • Supporting evidence shall be provided where reasonably available;

 

Where urgency is required to secure materials, prevent delay, or maintain programme, the Client may provide verbal approval to proceed, provided that such approval is confirmed in writing (including by email) as soon as reasonably practicable thereafter.

If the Client does not agree to a proposed adjustment, they may terminate the Contract, subject to payment for Works completed and materials ordered or committed to date.

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9. Vehicle Access and Parking

The Client shall ensure adequate access and suitable parking arrangements for:

  • The Company’s workforce;

  • Subcontractors;

  • Delivery vehicles and plant.

 

Any restrictions must be disclosed prior to commencement. Additional costs resulting from restricted access may be charged to the Client.

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10. Protection of Existing Surfaces

The Company shall take reasonable care to protect existing finishes, surfaces, structures, and surrounding areas during the execution of the Works.

 

However, due to the nature of construction activities, some minor cosmetic damage, disturbance, or wear may occur despite reasonable precautions. The Company shall not be liable for minor damage that could not reasonably have been avoided but shall remain responsible for damage caused by its negligence.

Unless expressly stated within the quotation or specification, reinstatement, making good, or restoration of existing landscaping, lawns, planting, driveways, pathways, external surfaces, or surrounding areas disturbed as a consequence of carrying out the Works is not included within the Contract Sum. Where reinstatement is requested but not included in the original quotation, this shall be treated as a variation and priced separately.

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11. Completion and Sign-Off

Upon practical completion, the Company shall:

  • Conduct a final inspection with the Client;

  • Prepare a snagging list where applicable;

  • Rectify agreed defects within a reasonable timeframe.

 

Final payment shall become due in accordance with the agreed payment terms.

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12. Termination

Either party may terminate this Contract with immediate effect if the other:

a) commits a material breach not remedied within 14 days of written notice;

b) becomes insolvent or enters administration; or

c) fails to make payment when due.

 

Upon termination, the Client shall remain liable to pay for:

  • All Works completed to date;

  • Materials ordered or committed;

  • Reasonable demobilisation costs.

 

13. Limitation of Liability

The Company shall be liable only for losses which are a foreseeable consequence of its breach of contract or negligence.

Except in cases of:

  • Death or personal injury caused by negligence;

  • Fraud or fraudulent misrepresentation;

  • Any liability which cannot be excluded by law,

 

the Company’s total aggregate liability shall not exceed the total Contract Sum.

 

The Company shall not be liable for:

  • Indirect or consequential losses;

  • Loss of profit;

  • Loss of business opportunity.

 

14. Force Majeure

The Company shall not be liable for delay or failure to perform due to events beyond its reasonable control, including but not limited to:

  • Extreme weather;

  • Acts of God;

  • Strikes or labour shortages;

  • Supply chain disruptions;

  • Government restrictions.

Time for performance shall be extended accordingly.

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15. Dispute Resolution

If a dispute arises, the parties shall first seek to resolve it amicably. If unresolved, the parties agree to attempt mediation before commencing court proceedings. 

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16. Governing Law

This Contract shall be governed by and construed in accordance with the laws of England and Wales. The courts of England and Wales shall have exclusive jurisdiction.

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17. Entire Agreement

This Contract constitutes the entire agreement between the parties and supersedes any prior discussions, representations, or understandings. No variation shall be effective unless agreed in writing and signed by both parties.

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18. Severance

If any provision of this Contract is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.

 

19. Updates to Terms & Conditions

The Company reserves the right to amend or update these Terms & Conditions from time to time. Any such updates shall not affect existing contracts already in place, unless agreed in writing by the Client. The latest version (identified by version number and date) will be published on the Company’s website and made available on request.

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